Accenture Reference Binder welcome employee

July 18, 2017 | Author: tuz | Category: Telecommuting, Employment, Pension, Insurance, Smartphone
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Accenture folder for new employees...

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Reference Binder Accenture Applicable to employees in roles at career levels 6 - 13. Last updated on December 3, Zoom 2013 L

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1.1 Accenture Worldwide Accenture is a global management consulting, technology services and outsourcing company. Combining unparalleled experience, comprehensive capabilities across all industries and business functions, and extensive research on the world’s most successful companies, Accenture collaborates with clients to help them become high-performance businesses and governments. By enhancing our consulting and outsourcing expertise with alliances and other capabilities, we help move clients forward in every part of their businesses, from strategic planning to day-to-day operations. With more than 257,000 people, serving clients in more than 120 countries. The company generated net revenues of US$27.86 billion for the fiscal year ended Aug. 31, 2012. With extensive industry and business process expertise, broad global resources and a proven track record, Accenture can mobilize the right people, skills and technologies to help clients improve their performance. We have extensive relationships with the world's leading companies and governments and work with organizations of all sizes. Mission Statement Accenture’s mission is to collaborate with clients to help them become high performance businesses and governments. Our mission is to become one of the world’s leading companies, bringing innovations to improve the way the world works and lives.

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Philosophy Accenture defines a high performance business as an organization that makes maximum use of its qualities to achieve long-term objectives and stay ahead of its competition. Our goal as Accenture is to add the value needed to fully capitalize on the organization's options and opportunities. We do this not only by mobilizing the right people, with the right skills and technologies, but by presenting innovative and technological solutions to new challenges. For Accenture, a high performance business is a business that strikes an effective balance between the operational needs of today and the market opportunities of tomorrow. A high performance business outperforms the competition on income, profit growth and total shareholder return. Finally, a high performance business performs better consistently, regardless of ups and downs in the economic environment, negative effects from the market and changing leadership. “High performance is all about high performing people.” Accenture exists by virtue of the motivation, ambition, knowledge and insights of its people. Which is why we are proud to have been recognized by the Great Place To Work Institute Belgium as one of the “Great Places to Work” in 2007, 2008, 2010, 2012 and 2013. Core Values Our core values define the culture and character of our worldwide organization. They give direction to our conduct and our decision making. More information can be found on the Portal.

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• Stewardship Fulfilling our obligations of building a better, stronger and more durable company for future generations, protecting the Accenture brand, meeting our commitments to stakeholders, acting with an owner mentality, developing our people and helping improve communities and the global environment. • Best People Attracting, developing and retaining the best talent for our business, challenging our people, demonstrating a “can-do” attitude and fostering a collaborative and mutually supportive environment. • Client Value Creation Enabling clients to become high-performance businesses and creating long-term relationships by being responsive and relevant and by consistently delivering value. • One Global Network Leveraging the power of global insight, relationships, collaboration and learning to deliver exceptional service to clients wherever they do business. • Respect for the Individual Valuing diversity and unique contributions, fostering a trusting, open and inclusive environment and treating each person in a manner that reflects Accenture’s values: • Integrity Being ethically unyielding and honest, inspiring trust by saying what we mean, matching our behaviors to our words and taking responsibility for our actions.

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1.2 Working for Accenture 1.2.1 Work Life Balance Accenture Belgium has a number of plans in place to help its employees maintain a good balance between their work and private lives. These plans cover: • the option to work part-time within Accenture, depending on the level. • working overtime and overtime compensation • the ability to arrange hotel accommodations when a project is far from home • working hours • taking vacation • telecommuting These plans are set out in further detail in this reference binder. Because these plans are important to Accenture, Accenture is constantly evaluating and reviewing them for where they can be improved. The management of Accenture also expects its employees to take an active hand in maintaining the right balance between their professional and personal lives. With that in mind, the responsibility for finding and maintaining that balance is, first and foremost, a personal responsibility of each individual employee. To help Accenture uphold its responsibility, Accenture expects that whenever any of its employees encounters or anticipates problems in this area they will call for help in time. The balance between the professional and personal life will always be a subject addressed in your annual and mid-year review with your Career Counselor.

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1.2.2 Diversity At Accenture, we believe in the power of diversity. We are a reflection of the society and environment in which our clients are active. Studies have shown that teams with diversity are demonstrably more effective, creative and innovative. For Accenture, diversity is a requirement for success and nothing less than an operational necessity. But diversity can only thrive in an inclusive work environment. This means identifying and acknowledging differences between employees in an environment of mutual respect and acceptance, which is why Accenture is continually working to create an environment in which a broad range of ideas and opinions are valued independently of the person, regardless of gender, ethnic-cultural background, religion, physical handicap or any other distinction. As part of this, our diversity policy starts with the strength and added value of the individual. This is not reverse discrimination, but rather a policy focused on getting the most out of talents and remunerating based on merit. The percentage of western and non-western ethnicities in our organization is growing and much attention is devoted to facilitating employees with disabilities. In the end, it's the results that count, and that goes for diversity goals as much as anything else. This is why progress and results in the diversity policy are part of Accenture's management performance reviews. For all these things, the Diversity Taskforce is an indispensable link between the process of formulating this policy at the organizational level and bringing it to the workplace, and achieving our diversity and inclusivity goals. For more information see the Diversity Portal.

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1.2.3 Corporate Citizenship Considering the community and the environment in which we work and live is essential to the way we run our business at Accenture. Therefore, “Corporate Citizenship” is anchored in our core values and is reflected by the individual actions of our employees. Our program focusses on “Skills to Succeed” and is a natural extension of our core competence: training and developing talent. The goal of our Skills to Succeed program is to equip 500.000 people worldwide with the skills to find a job or to start a business between 2010 and 2015. Accenture helps, together with our strategic non-profit partners and with our clients, to employ people – both locally as well as international. Accenture offers its services on a pro bono basis to those organizations that contribute to our goals. In addition, the Accenture Foundation supports employee initiatives, for example, by doubling the amount of fundraising activities. We also offer our employees the chance to volunteer for one of our strategic partners or for a non-profit organization of their own choice. For current volunteering opportunities and events, visit your personal Corporate Citizenship page at mycc.accenture.com and visit the Belux CC portal. 1.2.4 Accenture Development Partnerships At Accenture you will have the opportunity to do a project at a non-governmental organization (NGO). To get informed about these ADP opportunities, please visit the ADP website.

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1.3 Roles supporting and guiding the employee Within Accenture you deal with many different people. In day-today contact, each person has their own role and some of these roles are formalized. This page contains a graphic overview of the roles which you as an employee will deal with or may be called upon to fulfill. 1.3.1 Community/Cluster/Unit A community/Cluster/Unit is a group of people who together make up an entity or element of an entity within Accenture.

1.3.5 Human Resources You can contact myRequest for Human Resources question. Within Human Resources there are different specialized departments including Payroll, HR Operations, Total Rewards and Recruitment. Every entity has a People Advisor and some entities have a Talent Fulfillment Specialist. Do you have an HR question and you are not sure who is the best person to contact? Please see the table below.

1.3.2 Career Counselors Every Accenture employee has a Career Counselor. The Career Counselor is the person with whom you will have your annual review and mid-year review (see chapter: Performance). You are in charge of your own career path. The Career Counselor is your first point of contact for all issues relating to your work, career, evaluations and administrative plans. 1.3.3 Project Manager The project manager is the first point of contact for the employee on the project when it comes to the tasks to be performed, overall commitment, role within the team, responsibilities and expectations, working hours and other relevant matters. 1.3.4 Project Team During projects, each employee interacts with other employees on that same project or program.

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2.1 Employment contract The employment contract consists of a written document, signed by both Accenture and the employee,. The employment contract is entered into under the condition that no later than the first day of work, the new employee provides the following documents to the onboarding website: • Copy of valid passport • Copy of highest diploma obtained • Document of good behavior. The employee should request this document at the municipality of his/her home town. Employees are required to report any changes in personal circumstances that may be relevant to Accenture (marriage, moving, etc.) to Human Resources immediately through myRequests 2.2 Global Policies In addition to the arrangements made in the employment contract , the employee must read and adhere to the Accenture policies set out in the various national and international regulations. The policies can be found on the policy website.

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3.1 Health programs Accenture Belgium 3.1.1 Fit @ Work program The [email protected] program wants to raise awareness of how to balance and recharge your physical, intellectual and emotional batteries in order to become energized high performers. To get into the best possible shape, you must learn that recovery and recuperation are just as important as using energy. Better managing your energy is key to getting the best out of yourself at work and in private life, and optimizing your Career Journey as well. The [email protected] program provides continuous guidance and tools to help you take responsibility for your own health and wellbeing so that you feel fully energized and confident inside and outside Accenture, in your own way. "Building confident, energized and socially responsible next generation leaders/teams who are connected with our company/people and clients. Making a difference in the marketplace and in their private life. Working Smarter, not Harder." The [email protected] program offers training session to those employees that have enrollled for the program. At Accenture, we encourage you to deploy a healthly lifestyle, and provide fruits in the Brussels office on a regular basis. Other activities also arise from the program, for instance you can join up with colleagues to go for some exercise during lunch breaks. Shower facilities are available in the office.

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3.1.2 Preventive Flu vaccination Even a healthy population can go down with flu. Flu can have a negative impact on absenteeism and can lead to important economic loss. Research more and more clearly shows that epidemics can easily be spread at the workplace. Flu can lead, in some cases, to serious complications, even for persons who do not belong to the classical high-risk groups. Accenture is therefore offering employees protection against flu epidemic by giving them the possibility to register for a flu vaccination (without any obligation). When to have a flu vaccination? The yearly flu vaccination campaign is usually announced around September. Via internal means of communication persons are informed about the period and possible dates for registration. 3.2 Ergonomics Working Safely with Computers What is RSI? Repetitive Strain Injury: Injuries of hands, arms, shoulders or neck,… What are the causes? • Repeated physical movements • Repetitive work for long hours in an uncomfortable workplace in a wrong posture and/or under high work pressure

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What can you do to prevent it or minimize any risk? • Vary your activities • Take sufficient short breaks from your workstation (a few minutes every half hour) • Get up from your chair • Take brief walks to the printer, copier… • Ensure that your keyboard is tilted for a comfortable working position, your wrists and hands should be as straight as possible • Ensure your feet are rested on the floor • Use an external mouse • Change the adjustments on your chair to make it more comfortable to use • Adjust chair and desk; sit well back in your chair and ensure that the small of your back (lumbar region) is supported by the backrest, adjusting it accordingly. • Adjust your laptop or screen so that it is at a comfortable reading distance - the top line of the display should be just below your eye level and ensure that no glare is reflected on the screen • Exaggerate a blink to keep the eyes lubricated • Use a document holder if necessary • Do exercises; sport regularly What if symptoms occur? Please visit the Well being at Work section on the portal for contact persons and more information.

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4.1 Base salary 4.1.1 Monthly salary The gross monthly salary will be paid before the end of the calendar month. As a rule, the salary will be revised once per year, effective 1 September (December for Enterprise employees), insofar as the employee’s evaluation allows. Salaries are subject to legal indexation as per the regulations of the Paritair Comité 218. 4.1.2 Annual Salary The base annual salary consists of twelve times the monthly salary, vacation allowance and 13th month pay.

4.2 Variable pay 4.2.1 Individual Performance Bonus (IPB) All employees are eligible for a bonus called Individual Performance Bonus (IPB). Please note that this eligibility does not guarantee a bonus. The amount of bonus is determined on the employee’s individual performance (rating) and time spent working during the year. For each fiscal year, the target percentages of the variable bonus plan are set unilaterally by Accenture.

4.2.2 Global Annual Bonus (GAB) Employees at Career Levels 6 and 7 are eligible for a worldwide bonus system called Global Annual Bonus (GAB). The amount of the bonus is determined based in part on the employee’s individual performance and time spent working during the year . This bonus is also based in part on Accenture's results worldwide.. For each fiscal year, the target percentages of the variable bonus plan are set unilaterally by Accenture. The GAB is paid in November. The employee must be working for Accenture on the 1st of September of the fiscal year following the fiscal year for which the bonus is paid. For Enterprise employees the GAB is paid out in December. The employee must be working for Accenture at the time of this payment.

The IPB is paid in September . The employee must be working for Accenture on the 1st of September of the fiscal year following the fiscal year for which the bonus is paid. For Enterprise employees the IPB is paid out in December. The employee must be working for Accenture at the time of this payment.

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4.3 Long Term Incentives Along with the fixed and variable remuneration, Accenture offers a number of Long Term Incentives. 4.3.1 Employee Share Purchase Plan (ESPP) All employees up to and including Career Level 6 can participate in the ESPP twice per year (as of May and November). For a six-month period, the employee can contribute a maximum of 10% of their gross salary, which needs to be paid into a designated bank account near the end of the offering period. At the end of each six-month period, the amount saved will be used to purchase a package of shares at a 15% discount from the applicable share price at the time of purchase. The discount the employee receives will be taxed as salary. The shares are freely sellable and do not need to be sold if the employee leaves Accenture. It is extremely important to complete a US tax form to avoid as much US tax as possible. For more information on the Employee Share Purchase Plan, see the myHoldings web site. 4.3.2 Career Level 6 Performance Restricted Share Unit Grants (RSU’s) Employees belonging to the top 30% of best performing Belgium Career Levels 6 (as determined based on the performance review) are eligible for a share package to be defined unilaterally by the management of Accenture. More information on the Performance Equity Grants can be found on the myHoldings website.

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4.3.3 Employee Share Option Plan ESOP offers employees eligible for an annual bonus (career levels 5 - 7) to invest in an option plan managed by KBC before allocation of their definite bonus. The amount one can choose to invest (100% or 50% of your gross FY annual bonus amount) is topped by Accenture with an additional 20% of the invested amount to purchase a number of stock options from the investment fund BEVEK IN.Flanders that will be delivered into a personal options account. Because Accenture adds 20% to the amount you choose to invest and the exercise price is valued at the spot price (on December), there is a potential increased return from your annual bonus compared to receiving it in cash. You have to respect a blocking period of one year, during which your stock options cannot be exercised nor sold. After the end of the blocking year, you can either keep or exercise your options or sell them back to KBC. At any moment, you can consult the price that KBC is prepared to pay for your options. Your enrollment in the ESOP will generate a benefit in kind on which you will be taxed in February (60 days after the purchase or grant). More info can be found in the KBC deck .

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5. Voice & Data communication

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5.1 Mobile Phones All employees are eligible for a smartphone, with exception of employees in Career Levels 12 and 13 in Services and Enterprise who are entitled the Nokia mobile phone provided by Accenture.

5.1.3 Tax compliance: A taxable benefit in kind of 12,50 EUR, accepted by the tax authorities as reasonable potential private usage of your companyowned mobile device, will be added to your monthly payslip.

You can choose one of the following smartphones: • Windows Phone 8: Nokia Lumia 925 or HTC WP 8X • Android: Samsung Galaxy S4 or HTC One • Apple iOS: iPhone 5

5.1.4 Improved smartphone support services: An improved one-stop-shop for all mobile device support, from billing to assistance in the event of technical questions (OS and hardware), loss or damage, all accessible via the Telecom Expense Management (TEM) tool and one unified email address.

5.1.1 Corporate Billing The total invoice will be sent to and paid by Accenture. You will receive a usage threshold (usage amount paid by Accenture). 5.1.2 Telecom Expense Management (TEM) tool You will allocate any overspend (private/professional) above your usage threshold on a monthly basis via the Telecom Expense Management (TEM) tool. Overspend allocated as private will be deducted by Accenture from your expenses. Overspend allocated as professional must be assigned to a WBS (project-related or internalrelated).

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6.1 Employees eligible for a company car Please visit the My Mobility Journey website for detailed information. Each employee is assigned a Career Level with a corresponding type of car. The lease period may vary between 24 and 48 months or a maximum mileage of 160.000 km. The employee’s lease car belongs to a car pool. This implies that the leased car received by the employee is not a new car. As such, the employer reserves the right to assign a previously leased vehicle to the employee as long as pool cars are available in the pool (corresponding to his /her function and position within the company No new cars can be ordered as long as a car corresponding to the level of the employee is available in the car pool. In case of promotion, the newly promoted employee can order a new car corresponding to her/his new level when no pool cars corresponding to her/his new level are available. Career Level 9 employees and up have the opportunity to down-size to a car corresponding to a lower level. No compensation of any kind will be given to the employee as a result of this down-sizing. 6.1.1 Use of the leased car The leased car can be used for professional and private reasons. This entails that the leased car must continually be available in good working order. The employee should never use the vehicle without the proper documents (the green card, attest of conformity and license plate registration certificate). The fines and all costs (financial and administrative) resulting from offences and penalty acts as far as they are not committed by the employer or the lease company - as well as garaging , parking cost, fines, toll collection, cleaning of the interior and or exterior of the vehicle are at the employee’s expense. Zoom

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Car damage sustained in private (including Accenture buildings) and public parking are at the expense of the driver. The vehicle cannot be used for racing or speed, power and/or endurance testing and the like, for driving instruction, subleasing or for transporting people or goods against financial compensation. Carpooling, on the other hand, is allowed. The employee can only let the vehicle be driven by family members (or related partner) or by another colleague working for Accenture, provided the use is incidental and the driver holds a valid driving license (temporary driving licenses are not accepted).

6.1.4 Bike subscription (Villo) A yearly subscription to Villo allows you to use the Villo bikes as much as you like and at your best convenience during one year. Having a MOBIB card, you can easily download your subscription from the Villo website onto your card.

The employer cannot be held responsible for any incident/damage caused by the driver that does not have a valid driving license (type B) or that has had it withdrawn by the police. In case the kilometer counter is defect, the employee must notify the employer within 24 hours. The counter must be repaired immediately in consultation with the lease company.

6.2 Employees not eligible for a company car Employees who are not entitled to a company car can choose how they travel.

6.1.2 Expenses related to use Costs for lubrication, oil change and periodical maintenance of the vehicle as indicated in the manufacturer's service manual, as well as expenses for repair or replacement of vehicle parts or of the leaseincluded options and/or accessories which are related to the "normal" use of the vehicle, are at the lease company's expense. These receipts should be submitted to the lease company max 3 months after purchase. 6.1.3 Railease Railease is a way to combine a lease car with the train, developed for Accenture by SNCB/NMBS. With Railease the employee can choose between using the lease car and the train to commute.

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6.1.5 Pool vehicles (E-bike and pool cars) Three VW Golfs or equivalent cars are available in W16 to be used only for professional trips within the BeNeLux. Reservation can be made through EMS.

1) When choosing to use a private car for home-work travel, the employee receives a mileage allowance (> 5 km). Amounts given are based on the monthly train subscription costs (Accenture pays 70% of this amount to the employees). 2) When choosing to use public transport, these costs will be covered. For instance by use of a route pass. If the employee comes by car to the public transport station (> than 5 km) he also gets a mileage allowance. 3) When using a private car for professional miles, other than the daily home-work travel, miles may be claimed 0,37€ per kilometer).

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6.3 Telecommuting 6.3.1 Principles Telecommuting refers to a flexible work arrangement in which an individual performs the work responsibilities from a location other than a designated company office, outsourcing Unit location or project site. Please visit the portal for the telecommuting principles and guidelines. Flexible work arrangements are not an entitlement, or term and condition of employment unless otherwise stated in an individual labor agreement. All telecommuting flexible work arrangements will involve a prearranged agreement between an individual and the supervisor/project manager which enables the individual to work remotely on an occasional basis as business requirements allow. 6.3.2 General guidelines Employees requesting the occasional flexibility must seek agreement from their supervisor/project manager in advance. Not all positions or roles are suitable for telecommuting. For example, office-based service roles and roles that are not laptop enabled are generally not suited for telecommuting. 6.3.3 Performance management Terms and conditions of employment remain unchanged for employees working from an alternative location. Compensation, benefits and career progression are unaffected by telecommuting arrangements. Time should be reported in the same way as employees who are working from their regular workplace. Supervisors should take particular care to ensure that performance goals are clearly set so that the employee is able to work autonomously.

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Accenture’s standard performance management processes, practices and schedules will continue to apply. The supervisor/project manager of an individual who benefits from working a flexible work arrangement, such as telecommuting, may need to put increased emphasis on clearly assigning work and communicating quality, quantity and schedule expectations for deliverables. Since many types of flexible work arrangements result in the individual working separately (in time and/or location) from the designated supervisor/project manager, assessment of performance is even more dependent on results and deliverables than on observed behavior. 6.4 People Mobility This department provides support for employees who are to perform an assignment abroad or foreigners coming to Belgium to perform an assignment at the request of Accenture. People Mobility is a global network of internal consultants who enable cross border movement of Accenture resources legally, cost effectively and quickly, using state of the art processes and technology and applying expatriate management expertise. People Mobility provides: • • • •

Proactive cost planning and savings advice Trip tracking, support and advice Immigration risk and compliance management Tax and audit risk compliance management.

Please visit the People Mobility website for above topics and for requesting myInitiation.

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7. Extralegal Pension

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All employees aged 25 and older qualify for the Accenture pension plan. For the full conditions for participation, see article 2 (and further) of the pension plan, which can be found on the Belux HR portal. 7. 1 Coverage Upon retirement, the employee will receive – on top of the legal pension – an extra capital, paid out by the insurance company. The amount of this extralegal pension is calculated on the basis of the contributions that have been paid, the employee’s age and the duration of the extralegal pension insurance. The retirement age is set at 65. In case of an early retirement, the capital can however be disbursed during the five years prior to the normal pension date. It is then recalculated on the basis of the actual years of service. The contract guarantees an interest of 3,25% per year. On top of that, the insurance company awards a yearly participation in profits (the so-called “profit sharing”). 7.2.1 Employee contributions For employees who started before January 1st, 2014 the contribution linked to their level on January 1st , 2014, as shown in the table below, will be applicable. All new hires as of January 1st , 2014 will have an employee contribution of 1%*S . Please read the table. S = 13x the monthly gross base salary on September 1/March 1 of the current year, with an upper limit of 123946,76 EUR below Managing Director level. Contributions are re-calculated annually per September 1st and March 1st.

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Hire date before January 1st, 2014 Level 6 Level 7 Level 8 Level 9 Level 10 Level 11 Level 12 Level 13

CWF 2% 2%

2% 2%

SEWF 2% 2% 2% 2% 2% 2% 2% 2%

SWF 2% 2% 1% 1% 1% 1% 1%

EWF 2% 2% 2% 2% 2% 2% 2% 2%

Hire date as of January 1st, 2014 CWF 1% 1%

SEWF 1% 1% 1% 1% 1% 1% 1% 1%

1% 1%

SWF 1% 1% 1% 1% 1% 1% 1%

EWF 1% 1% 1% 1% 1% 1% 1% 1% Financing Retirement Benefits are financed through a differed lump sum without reimbursement of premiums in case of death before retirement.

7.2.2 Employer’s contribution The yearly salary (13x the monthly gross base salary on September 1/March 1 of the current year) is split into 2 parts with 2 contributions: S1 = 4% = the yearly salary beneath the legal ceiling, which is 51092,44 EUR for the year 2013 S2 = 6% = the yearly salary above the legal ceiling, with an upper limit of 123946,76 EUR below Managing Director level. Contributions are re-calculated annually per September 1st and March 1st. All taxes and social security contributions are paid by Accenture.

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8. Insurances

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8.1 Health Insurance Health Insurance for Accenture Belgium employees is arranged by AG Insurance. 8.1.1. Affiliation of family members Employees can ask for affiliation of family members. In that case all family members (spouse or partner, cohabitating partner, children under age 25 for whom children allowance is obtained) have to be affiliated. Those persons can be affiliated within three months following: The start of their partner at Accenture, a wedding, a birth, or moving in with the partner. In this last case, an attestation of “legal cohabitation” is required. After this period of 3 months, a waiting period of 10 months will apply before the third person is effectively covered. 8.2 Hospitalization 7.2.1 What to do in case of hospitalization? The hospitalization costs are covered directly by AG insurance via the use of the medi-assistance card, which mentions your contract number. A claim can be made online prior to hospitalization (on our Belux HR portal).

8.2.2 Hospitalization in Belgium The insurance covers hospitalization following an illness, accident, pregnancy or childbirth, in view of undergoing curative treatment to recover health. As “hospitalization” is regarded an overnight stay in the hospital or a 1 –Day Clinic in Belgium.

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The health care plan subscribed by Accenture reimburses the costs of: • hospital stay (private room,...) • doctors’ fees • examinations, analyses • treatments, surgery, pregnancy, childbirth • medication, as far as it is administered during the hospitalization and directly related to it prostheses and orthopedic appliances for as long as they qualify for statutory compensation • transportation (even by helicopter) to hospital on condition that a medical certificate confirms the patient’s health requires • immediate hospitalization • Childbirth at home • Cost of tests (on doctor’s recommendation) for Sudden Infant Syndrome • Overnight costs of one parent with their hospitalized child under age 14 • Donor’s rooming costs for organ or tissue transplant to a plan member • Palliative treatment costs in a hospital • Mortuary costs showing on the hospital’s invoice Hospital expenses as mentioned above relating to nervous or mental disorders other than multiple sclerosis and Parkinson’s disease, are reimbursed for a maximum of two years, whether consecutive or not, starting with the first hospitalization. Rental and purchase of medical equipment are not reimbursed.

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8.2.3 Hospitalization Abroad Unlimited emergency (urgent and unforeseeable) medical hospitalization costs outside Belgium (world-wide including USA) via IPA (Inter Partner Assistance) provided when 3 conditions are met: • • •

The employee is properly registered with a mutuality/sick fund in Belgium. The employee has not resided for more than 3 months abroad in the 12 previous months. The employee notifies the Alarm Centre (accessible 24h/24h) of IPA as soon as possible (within 24 hours) by calling : 00.32.2.552.52.43

Unlimited (non-urgent) hospitalization costs outside Belgium via IPA provided when 4 conditions are met: • Prior agreement with mutuality/sick fund has been secured and an E112 form has been issued. • The employee is properly registered with a mutuality/sick fund in Belgium. • The employee has not resided for more than 3 months abroad in the 12 previous months. • The employee notifies the Alarm Centre (accessible 24h/24h) of IPA as soon as possible (within 24 hours) by calling: 00.32.2.552.52.43

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8.2 Disability Insurance This cover is not granted if economic disability is due to a preexistent disease or condition. Coverage: Accenture will pay 100% of the employee’s salary for the first 30 days of disability following an illness of private accident. Afterwards, the social security will pay approximately 60% of the gross salary, with a maximum statutory compensation of €66,39/day during the first year and €71,93/day from the second year on. Through the disability insurance, our employees are guaranteed 75% of their annual gross salary. The exact amount is calculated as follows:

Important note: The aggravation of an economic disability due to a pre-existent disease/condition is taken into consideration by the insurance, in case the affiliated employee did not cope with an economic or physiological disability related to the pre-existent disease during the year following his enrolment. The abovementioned provisions also apply in case of increase or extension of the covers or if the increase of the covers is due to extension of work time for part-time employees. In that case the effective date of the increased cover or the date of change of work time is assimilated with a new enrolment date. Contributions:

All premiums and taxes are paid by Accenture.

75%S – Social Security intervention

Duration:

S = 13x the gross monthly base salary on September 1/March 1 of the current year, with an upper limit of 123.946,76€

Premiums are due to the age of 65 for both men and women. Obviously, coverage applies for the same period of time. Coverage end however: in case of a disability of less than 25%

Social Security Intervention = legally determined, calculated by means of a percentage of the annual salary (limited to a ceiling of 34.522€ for illness and private accidents on and 35.099€ for work accidents - these amounts are applicable as of January 08)



in case of decease of the affiliate



in case of retirement or early retirement

8.3 Life insurance All employees are affiliated as of the date of joining the firm. Coverage: In case of decease before the retirement age, the beneficiary will receive: 2x S + ¼ of S per child at charge (S = 13x the monthly gross base salary on September 1/March 1 of the current year, with an upper limit of123.946,86 EUR) In case the reserves built up by the extralegal pension exceed the capital guaranteed by the life insurance, these reserves will be paid out. The disbursement is made to the beneficiaries in the following order: •

spouse (as far as the employee is not divorced, nor legally separated, nor



involved in a legal action with respect to divorce of legal separation)



children



ancestors



lawful heirs, with the exception of the State



the finance fund

The above order can be altered, or another beneficiary can be appointed by the employee in an addendum to the insurance agreement. This will however influence the taxes applied to the capital that is paid out in case of decease.

The insurance takes effect after 30 days of disability and applies to disabilities resulting from illness or accidents (labor or private). The amount paid by the insurance company depends on the degree of economic disability and will be paid for as long as the disability lasts (up to age 65).

Contributions: All premiums and taxes are paid by Accenture.

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8.3 Global benefits On top of benefits offered at the local level through AG Accenture gives employees in roles at career levels 6-7 and Accenture leaders the option to enroll in an additional Life/Accidental Death & Dismemberment insurance with Metlife in the United States. For employees in roles at career levels 6-7 and Accenture leaders, this insurance is completely optional and consists of: Basic life and Accidental death & dismemberment coverage (Accenture paid); Supplemental life and Accidental death & dismemberment coverage (employee paid). Employees have the opportunity to enroll for this coverage either at the time of their hiring, promotion or during the annual enrollment period. The Annual Global Benefits Enrollment, which takes place in November-December, provides employees with the opportunity to enroll for the first time or to review their current coverage and make changes for the upcoming calendar year.

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9.1 Allowances All employees below in roles at career levels 5 – 13 are entitled to an allowance for days worked (min 4 hours). The below allowances cover cost incurred during a work day. The allowance is dependent on the employee’s workforce and Career Level. Please note that the following allowances need to be booked in myTE: Daily, Lunch and Dinner allowances. Please visit the portal for the latest allowances overview. Daily allowance: This allowance is provided to cover all costs made during a working day. Consulting & Solutions employee may charge this amount in their time report when no meals are foreseen on a day by Accenture or the client. Lunch allowance This allowance is provided to Services employees and is meant to cover lunch costs made. The lunch allowance is a fixed net amount per working day. Services employees are allowed to charge 6.20€ per working day in their time report when no lunch is foreseen by Accenture or the client.

All Enterprise employees in Belgium will receive electronic meal vouchers from Sodexo. Every month you will be credited an amount of E-meal vouchers based on standard total hours worked. The amount received will be recalculated on a monthly basis, taking into account whether someone works part-time, took vacation or is on leave of absence.

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Dinner allowance: A dinner allowance of may only be charged after at least 2 hours of overtime on weekdays or after at least 7 hours of standard time during a day in the weekend, by Services or Enterprise employees. Representation allowance Some employees are entitled to a representation allowance. The amount depends on Career Level and workforce and is paid out monthly via payroll. This fixed net amount per month covers: • Costs for home office and communication: all costs linked to working from home like internet, electricity, office equipment, etc. • Costs linked to the professional use of your car: car wash, short term parking costs (up to 10€), etc. • Representation costs: flowers or relation gifts linked to the employer, participation to a socio-economical or socio-cultural event, etc. • Giving tips, buying aid maps, etc. 9.2 Per diem All employees on an assignment abroad are entitled to charge a per diem allowance which covers all meal costs incurred abroad (breakfast, lunch, dinner). This per diem allowance replaces the standard allowances/meal voucher. It is not allowed and possible to charge a per diem and an allowance/meal voucher at the same day.

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9.2 MyDiscounts MyDiscount is offered to our Belgium employees and gives you more than 3600 discount opportunities at retailers in Belgium and Luxembourg. Participating retailers can be recognized by the Merits & Benefits logo or you can check the myDisount-website and the portal for an overview of the participating retailers. On the myDiscount website, you can: • Look up retailers based on product category or region • Look at items or locations of your preference • See discount suggestions and new available discounts • Access an electronic store where you can purchase electrical appliances • Buy tickets for the movies, theme parks etc. at a discount 9.3 American Express Corporate Credit Card Employees of Accenture can have access to a Corporate American Express Card for which a maximum limit applies. Every user is independently responsible for the card. Upon leaving Accenture, the card must be returned. For more information on the American Express Corporate Credit Card, contact myRequests or the Accenture portal.

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Flexibility is a key focus for our Inclusion & Diversity team, HR and leadership in BeLux. We will continue to explore other innovative flexibility measures that will optimize your career journey at Accenture and help you to get the best out of yourself at work and in private life.

Category

Type

Definition

Common agreement leaves

Part time

Work fewer hours per day or per week

Leave of Absence

Unpaid leave for a pre-defined period between 1 month minimum and 12 months maximum.

Currently many flexibility measures are in place. For more information about for instance part-time leave, maternity leave and educational leave please visit the Belux HR portal . For a quick overview, please see the table on this page.

Legislatively defined leaves

Time Credit

Minimum of 3 months variation in the work schedule.

Maternity leave

Belgium: 15 weeks , with a least 1 week pre-natal leave

Adoption leave

Belgium: 1 to 6 weeks off - Luxemburg: 2 days off

Paternity leave

Belgium: 10 days off which can be taken within 4 months following the birth

Paternal leave

Belgium: 4 months fulltime, 8 months 50% or 20 months 20% off (while kids under 12 yrs)

Educational leave

Get granted a certain amount of hours per year to follow intensive courses

By definition, flexibility means something different for each individual. So if you have any questions, don't hesitate to reach out to your Career Counselor to get advise on what could fit your needs best. Please visit the Policy website for Vacation Policy 66 and read the Belgium supplement.

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11.1 Time registration - general Time registration is essential. Accenture invoices its clients for the number of hours spent per project. The way in which clients are invoiced for expenses and the way in which each employee registers his/her hours must live up to professional and principled standards. All employees must carefully register their hours worked in the Time & Expense Report through myTE. Time that cannot be billed to a client must also be registered. The time registration must be submitted to the ESC each reporting period. The reporting periods are half-month periods (the first reporting period of the month is from the 1st to the 15th of the month, and the second is from the 16th to the last day of the month). Time & Expense Reports must be submitted on fixed dates; these dates are announced in e-mails from the Accenture European Service Centre (ESC). If necessary, the hours yet to be worked up to the end of the reporting period must be estimated (this should generally be the last business day of the period). Corrections to this estimate must be stated on the Time & Expense Report for the following period. The actual time worked on each day must be registered. Hours worked on Saturdays and Sundays are registered on those days. All employees must register overtime hours worked. This promotes proper payment of overtime hours and facilitates precise time estimates for future projects. Please read Policy 63 ´Time and Expenses´ at the Policy website.

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11.2 Registering time Every employee must register his/her time accurately on a daily basis, referencing the internal or external WBS element for all hours registered. The project manager is responsible for providing the external WBS element to any Accenture employee involved in the client/internal project in question. The employee who has a part-time employment must adjust his/her work schedule in myTE and report the determined hours. Illness must be reported on days the employee should be at work. When recovered, the employee must report recovered immediately, regardless it is a workday or a “day off”. 11.3 Chargeable time (external WBS element) Chargeable time is defined as time during which work for a client is performed. Each employee must accurately register this time to the appropriate WBS element. All time spent on work for a client must be considered declarable time, including the time spent at Accenture’s office planning projects, producing and managing documentation, etc. Any assistance provided by a co-worker relating to work for a client must be considered chargeable time. This is conditional if the circumstances allow this, the approval being obtained from the responsible project person and the fact that the additional time can be invoiced at a reasonable rate.

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11.4 Non-chargeable time (internal WBS element) Non-chargeable time is defined as time during which no work for a client is performed. All employees are considered to spend this time on personal training, which is defined as maintaining and/or increasing professional knowledge by studying publications and preparing exams, tests, etc. 11.5 Business Development WBS element (BD numbers) If contacts are established or maintained with persons interested in our services, then a WBS element must be requested. With the prior permission of the responsible Managing Director, the hours spent on the professional activities referred to above, as well as additional related costs, can be charged to this WBS element. The WBS element also serves for the registration of time required to prepare and deliver presentations to (potential) clients.

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11.7 Holidays Any work done on a holiday will be reported on the Time & Expense Report. Additionally, the worked hours will be booked against the relevant external WBS element as overtime hours. When scheduled to a project abroad, the holidays in that country apply, as long as the project falls under Relocation Management Solutions. Please visit the Holiday section on the portal. 11.8 Attendance of meetings, training and independent learning The time within official office hours spent on attending meetings or training must be registered on the Time & Expense Report. Normal office hours may be used to complete required independent learning courses or study professional and business literature. The procedures on overtime compensation remain applicable in the case of meetings or training, unless dinner is included in the meeting or training. A dinner allowance may not be claimed in this case. Time spent on professional development outside of office hours will not be compensated. Homework for non-mandatory training or independent learning courses must be completed on the employee's own time. Please go to the Learning section (chapter 13) in this binder for more information on training procedures.

requiring authorization from a supervisor in advance. 11.10 Expense reimbursement For any costs incurred, receipts/invoices must be submitted. All expenses reimbursed via myTE will be paid after ESC receives the original receipts/invoices. These original receipts/invoices must be sent to ESC with the printed expense sheet and summary (myTE) within two weeks. A reference to the WBS element on the receipts/invoices will expedite expense verification. Expense sheets must be sent to Accenture using the expense envelopes. Please note that printed Time & Expense Reports do not need to be sent to ESC if no expenses have been incurred or if no receipts/invoices are required for the expenses in question (out-of-town allowance, etc.). For these expenses, an electronic Time & Expense Report is sufficient. ESC will be happy to provide more information on myTE and the expense procedure. Visit the Portal for more information.

11.9 Personal time The time in which an employee is not present at the office during normal office hours for personal reasons will not be compensated. If working time is used for personal purposes, this time must be registered as vacation time or deducted from the overtime balance. Personal time may only be paid in very restricted circumstances,

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12.1 Background Measuring and evaluating your performance in relation to your development and career level is important. We do this twice a year in the Performance Management process. For Consulting, Solutions and Services this takes place in March (mid-year review) and in September (annual review) of each year. The month of September (the start of our new financial year) is also the month that the salary is adjusted based on your performance. For Enterprise it takes place in June (mid-year review) and in December (annual review) of each year. The month of December is also the month that the salary is adjusted based on your performance. Please visit the Career Connection website for information about the performance process. Accenture would like the people with whom you work directly to have the opportunity to provide their input on your performance, and, by the same principle, you will also be able to have an input on your team members' work. A good deal of Accenture's work takes place at our clients‘ locations. In addition, you may change projects at regular intervals. So you will often be working with new teams of different coworkers. You may also find yourself involved in multiple projects simultaneously. This means that it is important for Accenture to ensure that the work you have done on those various projects, with the various teams, can be evaluated properly. This sets requirements on the setup of the evaluation process and the resources that we, as Accenture, use in it. By using online resources such as myPerformance we make sure the transfer of information runs as smoothly as possible. This feedback is confidential, and is collected and monitored by Human Resources. The input of others has an effect on the evaluation (“rating") that you receive each year, and effects the adjustment of your salary (if any) based on the Zoom

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12.2 Promotions For Consulting and Solutions promotions will generally only happen in the month of September each year. In past years, however, in our geographic unit Gallia we have been able to implement a number of promotions in March as well (the “mid-year promotions”). This is, and remains, an exceptional process. Each year we will notify the employees in advance of whether this process will be applied again for that year. For Enterprise and Services promotions are real time based and can generally happen in each month.

12.3 MyPerformance At the start of a project, you and your project manager will draft an outline of the roles, activities and responsibilities on that project, which you will have to submit as your Objectives in myPerformance. All Accenture employees must complete at least one set of objectives per performance year. Because in your projects you will generally be working in different team situations, we feel it is important to ensure that the other team members are able to have an input on your performance, so that a good overview of your performance is created for the Performance Management process. You can ask your supervisors on each project within the organization for feedback that can serve as input for evaluating your performance. The online system used to facilitate and document the input is myPerformance. You can always go to myPerformance and see your own evaluations.

We provide detailed information on the setup of the performance management process below. Accenture employees will have a performance review meeting at least once per year. This meeting, the Annual Review, is extremely important. In the Annual Review, you will talk about your general sense of well-being within Accenture, your engagement towards the organization, the progress of your career and your development needs. It also offers an opportunity to look back on the past months and look ahead to next year. The Annual Review is also followed up with a Mid-year Review to determine whether the commitments made in the Annual Review have been met or should be adjusted. Of course, you can also set up an appointment with your Career Counselor at any other point in the year at your own initiative.

At the end of a project (or at least twice per year for non-project employees) it is important to ensure that the people for whom and with whom you have worked provide their input about this period. The input is based on the role description set out in your Objectives. The input provided is important for the Performance Management process, and serves as input for your annual review and you evaluation. Supervisors can give input on your performance at anytime throughout the year. This is also done in myPerformance. The collected feedback is the basis for your individual evaluation for the performance year in question. The evaluations of all employees collectively is distributed across the personnel in a standard distribution. This is used to arrive at an individual “rating,” which is factored into your salary growth and sometimes promotion. You will be informed of your final rating by your Career Counselor.

evaluation. Depending on your performance, career level, the number of months at that level, the business contect and the evaluations you have received, you may also be promoted to the next career level.

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13.1 General Learning & Development Learning & Development plays a significant role within Accenture. For the development of its employees, Accenture offers a Learning Management System, called myLearning. Through myLearning a large variety of training courses are offered such as classroom courses, online courses, virtual courses and literature. All Learning related questions should be handled through myRequest. 13.2 Learning Budget The training courses are designed to provide all employees of Accenture the opportunity to direct and steer their careers. The annual performance review, the Annual Review, allows employees and their career counselors to agree on the learning activities for the next year. During the year the employee can choose their own learning opportunities & needs to discuss it with their Career Counselor. The training budget has been described in hours and varies as per career level. An established part of the training budget can be devoted to classroom training. The remaining budget will be used for online and virtual training. All learning offerings & courses that are not part of internal training courses should be submitted to the Career Counselor for approval. The training budget per employee is determined per fiscal year and cannot be transferred to a subsequent fiscal year.

training (CBT's), virtual training and literature. The employee can access the training materials via myLearning. 13.3 Registration procedure In preparation for the Annual Review, each employee creates a career development plan. This plan allows the employee to indicate his/her career development aspirations, part of that is the formal learning plan. Once the plan has been approved by the Career Counselor, the employee can enroll through myLearning. In the event that the employee is put on a waiting list, there is no guarantee of participation. Employees who are automatically registered for training through myLearning receive an e-mail with the additional training information, the status of registration and the final confirmation of participation. If applicable, the employee books the travel arrangements through the online corporate booking system. More information about this system is available on the Portal. 13.5 Charging training hours/overtime Every entity within Accenture has different WBS elements for the various training opportunities. The employee is not entitled to book overtime during any training or to charge travel time for training. If an employee participates in a training abroad during an official national holiday, these hours will be regarded as overtime, up to Career Level 7. For more information on the training WBS elements please contact myRequest.

13.6 External training Accenture offers external training courses in addition to its internal training. Accenture is working with a number of preferred external vendors. The registration of an external training is available through the Vendor Training Request Form in myLearning. For each vendor training request we work closely together with our back office team in Bucharest who will register & finalize your enrollment at the vendor. Because external training is also part of your training budget you will require an approval from your Career Counselor. For more information on external training registration you can contact myRequest. 13.7 Faculty Accenture offers its employees to take up a faculty role for varied internal trainings. This so-called faculty role is available for employees who have been in Accenture for at least one year and who have the required knowledge and experience to transfer knowledge. For more information, please go to myLearning and select Teach in the menu. If an employee is forced to cancel an already confirmed faculty role, the costs will be charged to the respective entity unless the faculty finds appropriate replacement. Faculties are responsible for booking their own flight.

Self Study In the required part of the training curriculum a number of selfstudy hours is set. These courses generally include computer based

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This section highlights a few Global Accenture policies. Please note that you can find all policies on the policy website. 14.1 Policy 0090 - Data privacy The Accenture Data Protection Policy is issued to every employee upon the start of employment. The Data Protection Policy regulates how Accenture obtains, uses, saves, forwards and otherwise processes personal data, and guarantees that all employees are aware of the rules governing the protection of personal data. The policy also sets out the employee’s rights in regard to the personal data processed by Accenture, and regulates the procedure for the processing of the data by multiple Accenture offices simultaneously. This policy can be read on the policy web site; a table with references can be found at the end of this chapter. Employee screening procedure Because Accenture is a company with worldwide operations, we must comply with the local regulations applicable within each country in which we operate. In some countries, the legislator stipulates that we must compare the names and addresses of our employees and prospective employees with lists provided by the call legislator, in order to avoid doing business with people subject to legal embargo (for reasons including involvement in terrorist activities, drug dealing and/or violation of export regulations). To comply with this legislation, Accenture will periodically conduct a screening process against these lists. All personal data will be treated with confidentiality. This process is set up in accordance with data privacy legislation, and is an element of the Accenture Global Policy 90 on data privacy. No information will be provided to third parties in the course of this process. Please contact your

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People Advisor with any questions. 14.2 Policy 0057 – Security of Information and Acceptable Use of Systems The object of this policy is to issue a detailed set of security guidelines to ensure that information entrusted to the company and persons with access to the company and related to the company, clients and third parties is protected. Internet, e-mail and voice communication Employees of Accenture are expected to behave properly and act professionally when using e-mail, the Internet, voice communication, SMS and other electronic systems. This expectation extends to the use of client systems or systems to which the client has granted access. If the employee fails to live up to this expectation, Accenture may take steps ranging from revocation of access to the Internet or other electronic systems and/or revocation of the mobile telephone to summary dismissal of the employee. The complete Policy 0057 - Security of Information and Acceptable use of Systems can be found on the policy website.

requires an active contribution on the part of all Accenture employees, not only in relation to their own personal conduct but in vigilance to any form of undesired conduct observed in the employee's own working situation. Undesired conduct should always be addressed, either with the person in question directly or by engaging third parties. The object of this code of conduct is to explicitly address these issues. The complete Policy 0085 – Harassment can be found on the policy website website. Confidential advisors Employees of Accenture can approach a confidential advisor. The role of the confidential advisors is to provide emotional support, care and guidance to persons confronted with sexual harassment, aggression or violence in the workplace. Their task also includes identifying and registering such incidents. Employees wishing to avail themselves of the services of a confidential advisor can count on confidentiality. The Belux confidential advisors are Serge Bouhiere and Fadua El Hajjioui.

14.3 Policy 0085 – Harassment – Confidential advisors Accenture’s code of conduct on intimidation, sexual harassment, aggression, violence and discrimination follows from the desire to create safeguards for a healthy and stimulating working environment. In a healthy and stimulating work environment, collegiality, respect and attention to others are the norm, and undesired conduct is responded to promptly. Achieving this climate Print

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15. Attachments – Useful links 

MyRequests



MyTE



MyScheduling



MyPerformance



MyDiscounts



MyLearning



MyHoldings



HR portal Belux



Policies Website



Corporate Citizenship Belux



Diversity Portal



Accenture Travel Service



Accenture People Search

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15.1 Care leave application procedure An employee wishing to take care leave will report this to HR People Services through myRequest as early as possible: Make sure you inform your project lead/ Managing Director and HR People Services . Download the document (Dutch - French) from the site of RVA/ONEM. Fill out the first part, let the treating doctor complete the attestation on page 5 and send the second part to HR People Services. Employees that take part-time leave for palliative care will also have to sign an addendum with their new work schedule. (This work schedule must be found in Accenture's labor agreement.)

15.2 Leave of Absence application procedure To apply for a LoA please make sure you walk through the following steps. Please inform your project lead/ Managing Director and HR People Services, Send a confirmation of your Managing Director to HR People Services. Download the document from the site of RVA/ONEM (Full Time Dutch - French // 50 %Part Time Dutch - French // 20% Dutch French). Fill out the first part and send the second part to HR People Services. For more information about the types of LOA, please go to the Belux HR portal.

15.3 Emergency leave application procedure The employee must contact HR to report the emergency leave as quickly as possible, indicating how much time he/she thinks will be required. 15.4 Maternity leave application procedure To apply for Maternity leave please make sure you take the following steps. Please inform your project lead/ Managing Director Inform HR People Services with a medical attestation confirming your foreseen birth date. This should be handed in at least 7 weeks prior to the expected due date. Inform HR People Services of the start date of your maternity leave (at least 7 weeks prior to the expected due date).

The employee submits his application to his employer: on paper. For more details, please visit the Belux HR portal. 7 Adoption leave application procedure Employees and self-employed workers who adopt one or more children that have not yet reached the age of primary school education will be granted adoption leave of 8 weeks in the event of an adoption of a single child or 12 weeks in the event of a multiple adoption. Adoption leave will enable one of the partners to stay at home in order to take care of the child(ren) who has/have recently arrived in the family. Visit the portal for detailed information.

15.5 Birth leave application procedure Employees wishing to claim birth leave must report this in advance to HR People Services. 15.6 Parental leave application procedure An employee may apply for: • the first parental leave, which must be taken immediately after maternity or adoption leave; • or the second parental leave, which can be taken until the child's fifth birthday. One of the 2 parents must take the first parental leave immediately after the maternity or adoption leave. Failing this, the right to take the first leave is lost and only one parent may take the second parental leave.

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Accenture Holdings N.V. A private limited liability company that coordinates Accenture’s international monetary flows in accordance with the Member firmInterfirm Agreement. Accenture Policies All Accenture policies can be consulted on http://policies.accenture.com. Annual Review Annual Review with your Career Counselor, in which your performance over the preceding year is evaluated and your objectives for the new year are set. The review will cover at least the Career Development Plan for both the previous year and the coming year and the results of the evaluation and its effect on the employee's salary.

Charge number or WBS element Unique code used to charge time and expenses in myT&E. Consulting Workforce The Consulting Workforce includes all personnel performing Management Consulting activities. The Consulting workforce has a focus on innovation, will have responsibility for architecting and 'gluing together' high value solutions for our clients, and bringing together our multiple workforces to deliver results.

Enterprise Workforce The Enterprise Workforce includes all personnel performing non client-related work and supporting other Workforces. This includes all employees of the departments CFM, Facilities & Services, Finance, Human Resources, Legal, Marketing, Research, Sales Development and Tax.

Counselee An employee with a need to approach the Career Counselor designated to him or her.

Best Practices Best application of a given process in a given situation. The Best Practices can be found in the Knowledge Exchange (KX) databases.

EA Teams (Executive Assistants) Secretarial teams who provide services to Managing Directors. Spouse Married partner or person with whom the employee has entered into a long-term relationship.

Career Counselor A person of a higher career level who approaches a Counselee on career development issues and problems of various natures.

EMEAI Europe, Middle East, Africa & India – Geographical organization within the global organization of Accenture.

Career Development Plan An outline of an employee's training and development targets for the coming fiscal year, to be discussed during the Annual Review.

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ESC Accenture European Service Centre Limited, 3 Grand Canal Plaza, Grand Canal Street Upper, Response Paid, Dublin 4, Ireland. Contact them through myRequest of via email by: [email protected] Expense sheet and summary Components in myTE used to report expenses (expense sheet) and a summary of charged time and costs (summary). Facilities & Services Enterprise Workforce department that provides a variety of services to make working in the office more pleasant. This includes Executive Assistants, Back Office, Reception & Reservations, Communication Center, Catering, Events, Lease Cars and Mobile Telephone Services. Finance Enterprise Workforce department responsible for Controlling, Salary Records department and other financial processes. Gallia France, Netherlands, Belgium, Luxemburg & Mauritius. Geographical organization within the global organization of Accenture.

Help Desk Services The EMEA offices are supported by HDS in Dublin (after 8 pm, this telephone line is forwarded to Dallas). Human Resources Enterprise Workforce department responsible for areas including recruitment, personnel registration and administration, career counseling, training, employment benefits and working conditions, illness and absenteeism management and project assignments. Leave of Absence (LOA) System of unpaid leave allowing Accenture employees to be eligible for a leave of absence under certain conditions. Marketing & Communications Enterprise Workforce department with the mission of developing and implementing strategies for improving the awareness, understanding and profile of Accenture in Belgium through channels such as advertising, sponsoring, event marketing and public relations. In addition, this department shares responsibility for recruitment marketing and the web site.

Global Policies Policy set at the worldwide level.

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myLearning Learning Management System with all available Accenture resources, directed towards all Workforces and all employees.

the employee.

myTE System in which employees account for their time and expenses on projects per period: every fourteenth of the month and at the end of every month. Out-of-town allowance/accommodation expenses Fixed allowance that may be declared in specific situations if an employee must stay overnight for the purposes of work for Accenture in a city other than the employee's city of residence. People Mobility Department that provides support and financial and other arrangements for employees who are to perform an assignment abroad or foreigners coming to Belgium to perform an assignment at the request of Accenture.

Personal account An Accenture employee's personal, virtual account in which costs and expense reimbursements are tracked. The balance is paid out to

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Procurement Also referred to as Accenture Procurement Solutions (APS). Department responsible for arranging the purchasing of goods and services. This team can also offer support in sourcing projects, negotiations, vendor management, etc. Purchase order Number automatically generated by the Ariba procurement system that serves as a unique identification number for a specific purchase, linked to information such as WBS (budget), general ledger, requestor and approver. Recruitment Enterprise Workforce department with the primary task of recruiting new Accenture employees.

Per Diems The amount that may be charged as out-of-town allowance/accommodation expenses each overnight stay. This amount is specified by country.

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Personnel number An employee’s unique identification number, created in the SAP personnel system. You can find your own personnel number on the Accenture portal home page.

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Security cable Key-lock security cable with which a computer can be attached to a piece of furniture such as a desk, to prevent theft of the computer.

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Services Workforce This Workforce includes all employees performing work for a client on a medium or long-term basis (outsourcing). Their activities may include taking over a client’s administrative and financial processes or client information technology processes. Solutions Workforce Our Solutions workforce delivers value by applying technical skills and capabilities -- in areas such as relational database systems, ERP packages and Microsoft/Java technologies -- to build and maintain technology solutions that contribute to predictable, high-quality, cost-effective delivery. Solutions workforce employees are recruited into Accenture Technology Solutions and work as part of blended teams, on both Consulting and Outsourcing client work.

Mandatory training A training that is part of the required curriculum for a given job level within a Client Service Group or Service Line/Domain. Virtual Office The concept that an office does not consist of a physical building with a fixed desk per person, but is defined by its enabling employees to do their work, for example: a temporary workplace, options to call in from another location (at home or at a client), video conferencing, conference calls, etc. WBS element A charge number for an internal project, internal activity or client related activity.

Smartcard Personal identification card granting access to the Accenture offices. Time & Expense Report Electronic form used by Accenture employees to account for their time and expenses in myTE. Travel Assistance Service allowing holders of a lease car to obtain roadside service. Travelcard The pass that allows employees to refuel a lease car in the Belgium.

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